Exhibit at the 2024 Trade Show

VHCA-VCAL hosts the premier gathering of long term care professionals in the Commonwealth. These individuals want to learn what innovations and advances can benefit their residents, patients, and employees.

We invite you to exhibit with us this fall. The VHCA-VCAL Trade Show is a great venue for meeting with decision makers, purchasing officers, and others who work in Virginia’s nursing centers and assisted living communities.

Schedule of Events | Tuesday, September 10, 2024

  • Exhibitor Set-Up | 8:00 am–12:00 pm
  • Lunch | 12:15 pm–1:15 pm
  • Trade Show | 1:15 pm–4:00 pm
  • Trade Show Reception | 3:30 pm–4:00 pm
  • Exhibitor Breakdown | 4:15 pm–8:00 pm

*No other events are scheduled during the Trade Show to ensure show attendance.

RESERVE YOUR BOOTH

Why Exhibit?

  • Strengthen your relationships with existing customers
  • Showcase or introduce products or services
  • Discover more potential customers
  • Learn about current trends and developments
  • Connect face-to-face
  • Because your customers are here!

Based on 2023 attendee demographics

What Exhibitors Like Best about This Show

“Loved the engagement of attendees.”

“The level of attendees. Lots of C-Suite attendees.”

“Nice pace and flow of traffic—this allowed for quality conversations.”

“It is our target audience. We appreciate the contact and names of the attendees.”

“This was our first time exhibiting and we loved it. Awesome way to connect with colleagues.”

Description of Standard Exhibit Spaces

All booths are 10’ wide by 8’ deep. Each booth includes:

  • 8’ high pipe and flame resistant fabric backdrop.
  • 3’ high pipe and flame resistant fabric side rails.
  • Carpeting.
  • Booth sign with your company name.
  • One 6’ draped table and two chairs.
  • Additional furnishings will be available, at an additional charge, through HOLLINS Exhibits if desired. Information about this will be included in the Exhibitor Services Kit, which will be sent to contracted exhibitors no later than August 15.
  • Support service from VHCA-VCAL staff and Convention and Trade Show committee members.
  • Lunch for two exhibitors. You must pre-register to reserve your lunches. (Additional lunches may be purchased.)

Exhibit Space Rates

  • VHCA-VCAL Member – $900 ($1,000 after July 1)
  • Prospective Member – $1,650 ($1,750 after July 1)

Reserve a Trade Show booth by July 1, 2024 for best selection. See full contract details, cancellation policy, and important notices on the booth reservation webpage.

2024 Exhibiting Details

  • Full details will be provided to contracted exhibitors no later than August 15.

 

Important Notes

  • Every exhibitor who contracts for booth space prior to July 1 will be profiled in the VHCA-VCAL Buyer’s Guide, a supplement to our Membership Directory.
  • The use of sound devices, megaphones, loudspeakers, or undignified methods of attracting attention is prohibited where such methods interfere with other exhibitors. VHCA-VCAL retains the right to ask you to discontinue or prohibit any such activity.
  • Non-exhibiting vendors and non-registered attendees may not walk the Trade Show floor. VHCA-VCAL retains the right to require any individuals violating this policy to vacate the Trade Show floor.
  • Take advantage of additional promotional opportunities by signing on as a sponsor. We offer a range of options at various levels to help your company stand out. Contact Doran Hutchinson at (804) 212-1692 for more information.
  • Information about the VHCA-VCAL room block at the Hilton Norfolk The Main will be released this spring.
  • VHCA-VCAL does not endorse nor contract any third-party room reservation companies. All reservations will need to be made directly with the hotel.

 

Pledge Partners 

The long term care industry has never faced a greater crisis than the pandemic. The impact on providers, the residents we serve, and the vendor community is immense and ongoing. We are so proud to recognize the Pledge Partners who are standing with us. These companies have united with VHCA-VCAL to fight by pledging to fund and support the association even though we have had to cancel events and programs.

We are incredibly grateful to each one of these companies, colleagues, and friends, for their unwavering commitment to our profession. Learn more. 

Sponsorship Opportunities

Take advantage of sponsorship opportunities during select events for an effective and powerful means of showcasing your company to long term care professionals and the chance to build your relationships with VHCA-VCAL members.

Sponsorship opportunities are available for the following:

  • Convention and Trade Show – annual education and networking event held each fall attended by nearly 300 VHCA-VCAL members. Location varies annually.
  • Legislative Conference – annual education and networking event attended by nearly 200 VHCA-VCAL members during the General Assembly Session in Richmond.
  • VHCA PAC Fundraiser – an annual fundraiser for the VHCA Political Action Committee
  • Regirer Nursing Scholarship Golf Tournament – an annual fundraiser for the scholarship fund benefiting individuals want to pursue their LPN or RN degrees and continue to work in long term care.

Contact Doran Hutchinson for more details.